Research Visibility: Managing Author Profiles

Google Scholar allows authors to build a short personal page for free from the papers indexed in the Google Scholar database.

 Increased accessibility to your work:

• Make your profile public and become findable in the most widely used tool for academic research worldwide.

 Gives a fuller picture of the impact of your work beyond scholarly and peer-reviewed publications:

• Google Scholar also indexes non-scholarly literature and non-peer reviewed publications (e.g conference papers, research reports, and grey literature).
• However, do note that the inclusion of non-scholarly literature and non-peer reviewed publications in Google Scholar has led to questions about whether citation metrics can be manipulated in some way. It is often used in conjunction with ResearcherID and Scopus. ​

 Easy to maintain:

• Tied to a personal Gmail account. Please note that your Google Scholar profile is not transferable once set up. Make sure you use the right Gmail account in registration.
• Receive alerts about new publications that have been indexed by Google Scholar that may belong to you. Simply confirm to have it added to your publications list.

Step 1: Go to Google Scholar.

Step 2: Sign in to your Gmail account. If you do not have a Google account, you can create one here.

Step 3: Follow the instructions to create your profile by adding the following details:

• Author name
• Affiliation (i.e National Institute of Education, Nanyang Technological University)
• Verification email (i.e institutional email address)
• Areas of interest
• URL of your NIE profile page

Step 4: Add a photo if you want to personalise your profile.

Step 5: Select publications authored by you to add to your profile.

Step 6: Verify your Google Scholar profile through your email.

Profile Visibility

After you have created your profile, it is still kept as private. You should set your profile to public so that it is easier for people to locate, read and use your scholarship.

Step 1: Click the pencil icon next to your name.

Step 2: Check the box Make my profile public, then click Save.

Profile Update

If you have a common name, you may wish to consider not to let Google Scholar update your profile automatically. Otherwise, works by other authors with the same name and/or initials may be added to your profile.

Step 1: Click on the + icon and go to Configure article updates.

Step 2: Select Don't automatically update my profile, then click Update settings.

Add Publications

Step 1: Add works by clicking the “+” symbol in your Google Scholar profile.

Step 2: You can either select

• Add article groups: Do an author search for publications listed under your name.

or 

• Add articles: Do a title search to add individual publications.

Note: Do not add articles manually.

Remove Publications

Step 1: Check the box next to the publication(s) you wish to delete.

Step 2: Click the DELETE button on the toolbar.

Note: For NTU's Promotion and Tenure (PT), remove items in your Google Scholar Profile that belong to any of the following type of materials

• Erratum or corrections
• Editorial materials/letters
• Theses/dissertations
• Conference presentations slides/posters
• Non-peer reviewed items

Restore Publications

It is possible to retrieve your deleted articles and put back to your Google Scholar profile since the deleted articles are moved to the trash.

Step 1: Click on the kebab (3 dots) in the toolbar and select View trash.

Step 2: Select the article(s) and click Restore. 

Merge Publications

Step 1: Check the box next to the titles you wish to combine, one set at a time.

Step 2: Click the MERGE button on the toolbar.

Step 3: Select the best version of the article and click Merge.

Note: An asterisk (*) may appear beside the citation count indicating that the "Cited by" count includes citations that might not match this article. Check if the citations tally by clicking on the title and looking for "Scholar articles" with '∗' next to the title. If the citations do not match, the title together with the citations will have to be removed.

Edit Publications

Step 1: Click on the title of the article, then click Edit.

Step 2: Make the necessary changes and click the blue tick icon at the top right hand corner.

Export Publications

If you have an ORCID author profile, you can export the publication list from your Google Scholar author profile and import it as a BibTeX file to ORCID. This avoids duplicate effort when you are managing more than one author profile.

For step by step guide, please refer to Add Works from Google Scholar.