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Research Visibility: Managing Author Profiles

Benefits of ORCID

 ORCID (Open Researcher and Contributor ID) (‘or-kid) is an open, non-profit, community-based effort to provide a registry of persistent unique digital identifiers which are linked to researchers' scholarly and grant activities.

 It is often a requirement by publishers and funders.

 Interoperable with different platforms:

  • It can be linked up to and used by publishers, databases and organizations. This minimizes administrative form-filling when submitting research or applying for grants.
  • Integrated with ResearcherID and Scopus Author ID to exchange data both ways. This allows you to easily import publications lists from your other author profiles.
  • Import publications from Google Scholar, EndNote, and other sources supporting BibTex format.

 Auto-updates your listed works if you set up wizards / trusted organisations to quickly update / auto-update your works.

 Input once, reuse often: If your education, employment, grant information and publication categories are populated and updated from time to time, you will be able to generate a complete and up-to-date CV using the Print View function 

Create an ORCID

1. Go to https://orcid.org/register

2. Fill in fields:

  • Use institutional email as the primary email.
  • Password requires 8 characters, alphanumeric and symbol / case.

3. Select Visibility Settings:

  • Recommended to set to "Only Me"  until your profile has been populated with publications.
  • You can change your visibility settings later to "Everyone".

4. Agree to Terms of Use to Register

5. Click on the link in the confirmation email to activate your ORCID.

Set Up Your Profile

1. Go to https://orcid.org/signin

2. Click on Personal Account and sign in.

3. Click on Add Employment and type "Nanyang Technological University".

4. Select "Nanyang Technological University National Institute of Education" from the drop-down menu.

Add Works from Google Scholar

Note: Importing data from multiple author profiles may lead to duplicate entries. 

 If you have a Google Scholar profile:

  1. Click My profile to sign in to your Google Scholar profile.
  2. Select the publications you would like to export to ORCID. Click Export and select BibTeX to export the bibliographic data
  3. If you use Internet Explorer: The plain text version of the BibTeX format will open in a new window. Click Tools icon (Alt+X), select File>Save as to save the plain text under the file name citations.
  4. If you use Google Chrome: The plain text version of the BibTeX format will open in a new window. Right click to open the options menu and select Save as. Save the plain text under the file name citations.
  5. Login to ORCID.
  6. Click on Add Works and select Import BibTeX
  7. Click “Choose File” to open the file menu, then select the BibTeX (.txt) file you want to import.
  8. The publications from the file will appear in a list:
  • Select save (floppy disk icon) next to a work to add the work individually; or
  • Select delete (trash can icon) to delete the work individually; or
  • Select "save all" to add all of the publications at once.

Detailed Instructions on how to add works from Google Scholar

Add Works from ResearcherID

Note: Importing data from multiple author profiles may lead to duplicate entries. 

 If you have a ResearcherID / Publons account:

  1. Sign in to your Publons account.
  2. Under Settings, click Permissions. (*You need to import your publications into your Publons profile before linking with ORCID.)
  3. Click Link Your ORCID then click Connect to link your ORCID account to Publons.
  4. In your ORCID account, your ResearcherID will now appear under Other IDs.
  5. Once your ORCID account is linked, navigate back to Permissions and click Grant Publons Permission to Update your ORCID Works.
  6. Click Export Publications To ORCID Now.
  7. Your authored publications from Publons are now added under Works in ORCID. 

Detailed Instructions on how to add works from ResearcherID

Add Works from Scopus

Note: Importing data from multiple author profiles may lead to duplicate entries. 

 If you have a Scopus Author ID:

  1. Before you begin, use the Author Feedback Wizard to check if you have more than one Scopus Author ID.  (*Do note that only the first 20 records are shown in the free author look up. For full access, kindly visit the NTU Library for on-site access to Scopus.) Your publications may be spread over a number of different Author IDs, as these are automatically generated based on author name variants or differences in affiliation. Please ensure that you have merged your Scopus Author IDs before linking with ORCID.
  2. Go to Scopus2ORCID Feedback Wizard. Click Start.
  3. Select the Scopus Author Profile that belongs to you. Click Show recent documents to ensure that the profile belongs to you. Click Next at the bottom right-hand corner of the screen.
  4. Select the preferred profile name for your unique author profile and click Next.
  5. Review your authored publications. Click on the X button(s) for any publications that should be removed from your profile. If publications are missing, select Search for missing documents link. Once finished, click Next.
  6. Ensure that the information displayed is correct. To confirm, click Next.
  7. Enter your institutional email address. Click Send Author ID
  8. Click Send my publication list.
  9. In your ORCID account, your Scopus Author ID will now appear under Other IDs. Your authored publications from Scopus are now added under Works in ORCID.

Detailed Instructions on how to add works from Scopus

Other Ways to Add Works

 If you have publications or datasets with a DOI (Direct Object Identifier):

  1. Login to ORCID.
  2. Click on Add Works and select:
  • Crossref Metadata Search for publications; OR
  • DataCite Search for datasets.
  1. You will be asked to allow access to your ORCID record. Click Authorise.
  2. Do an author search or title search for your publication.
  3. Click Add to ORCID.

 

 If you have publications without a DOI (Direct Object Identifier):

  1. Login to ORCID.
  2. Click on Add Works and select Add Manually.
  3. A screen will pop-up. Manually type in information of your publication.
  4. Click Add to List once completed.

 

Guided video: How to import works into your ORCID record using a Search & Link wizard